Voiland College of Engineering & Architecture is assigned a space for its operational use at the discretion of the WSU President’s office. The space allocations are considered long-term but non-permanent and could be revoked or modified at the discretion of the president.
Voiland College is expected to manage its property inventory as a tenant occupying WSU property. WSU provides maintenance and operational costs. Improvements, upgrades and/or renovations made to property within Voiland College’s assigned space inventory are at the expense of Voiland College as the primary tenant and are not reimbursable expenditures should Voiland College no longer occupy the space. Specific space guidelines and policy are provided in the following links:
- Facility Policies
- Space Management Policy
- Security Camera Policy
- Student Use Space Design Guidelines (PDF)
Unit Space Allocations
All Voiland College space allocations are made strategically, at the discretion of the Voiland College Dean’s Office, in cooperation with Voiland College units. Allocations are made for the benefit of Voiland College and its units, and will fluctuate as Voiland College and unit needs change.
Voiland College units assigned space from Voiland College’s space inventory are not considered owners over the space, but rather tenants of both WSU and Voiland College, whom at either WSU or Voiland College’s discretion can revoke any/all space allocations. BPPM 20.20 explains Washington State University Space Allocation Policies.
Space Utilization Reporting
WSU performs a space audit annually. The Voiland College’s space audit is gathered by the Voiland College Office of Facility, Operations and Safety Services in collaboration with each of the college’s units. Updates are provided to the WSU Space Management office, and kept in the Voiland College space management system. The Voiland College space distribution and space inventory data is used to create reports and visualizations which aid the College’s leadership with decision making processes, strategic planning, resource allocations, and space utilization optimization.
Requesting Space
Space is a scarce and valuable resource. All Voiland College space allocations are made strategically, at the discretion of the Voiland College Dean’s Office, in cooperation with Voiland College units. Space allocations are made for the benefit of Voiland College and its units, and fluctuate as Voiland College and unit needs change.
Unit assigned space is utilized and managed by the respective unit the space is assigned to, but administered by the college. As such, each unit is responsible for re-allocating space under its management to accommodate its evolving needs. Before a unit requests additional space, it MUST first demonstrate all its space is utilized efficiently.
Requests for facilities/space will only be accepted by the unit’s Director/Chair/or lead Administrator, and need to be submitted via the Voiland College Request for Allocation of Space form.
Requests involving Voiland College assigned space will be handled internally in collaboration with the requesting unit’s leadership and the Voiland College Dean’s office, via the Office of Facility, Operations & Safety Services.
Requests that necessitate the Voiland College seek additional space from WSU’s Space Management Office will be facilitated by the Voiland College Deans office, via the Office of Facility, Operations & Safety Services.
Requests for space not operated by WSU will be facilitated by the Voiland College Deans office via the Office of Facility, Operations & Safety Services in partnership with WSU’s Space Management Office, WSU Office of Real Estate and Contracts, and WSU Business & Finance.
Unauthorized Use
Unauthorized use of space is prohibited. Units may not use space or relocate items to spaces or areas that are not currently assigned for their unit’s designated use.
Should a unit locate items without prior assignment the units involved are responsible for all costs associated with returning the space back to its former condition, including removal/disposal of items, with removal to occur immediately. Should the space not be returned in the prior, or better, condition and/or items not removed in a timely fashion the college will charge the unit back all associated costs involved in bringing the space back to the former condition and costs associated with any removal/disposal/handling.
All parties involved are responsible to confirm space is appropriately assigned before a move, or use, occurs. If a unit acquires assistance from another VCEA unit/service in placing items within a space not assigned to the unit, the assisting VCEA unit/service will also be held responsible for the unauthorized use and associated costs in immediately returning the space to its former condition.
Partnerships, MOUs, Leases, Gifts In Place & Shared Facilities
Please contact the Voiland College Facility, Operations & Safety Services Director at drussell@wsu.edu for information on process and advocacy.