Skip to main content Skip to navigation
Voiland College of Engineering and Architecture Faculty and Staff

Return to Work Location
Distancing and Disinfection Plan
for SARS-CoV2 and COVID-19

Updated Version, June 16, 2021. Original Version August 21, 2020.

NOTE: This plan has been approved by Voiland College leadership and is now in effect. This plan may be altered as necessary to reflect changes in the response of Covid 19 by USA Center for Disease Control, Washington State Governor’s Office, Whitman County Department of Health, and/or Washington State University. This plan has been reviewed by the WSU Public Health Emergency Planning Task Force and the WSU Risk Management Advisory Group. This plan is an updated, less restrictive plan, from the original version approved by the WSU President’s Cabinet December 14, 2020.

Voiland College of Engineering & Architecture (VCEA) provides essential services in support of education, research, and outreach. This Distancing and Disinfection plan has been developed to ensure Voiland College and its personnel are responsive to, and meet, Washington State and WSU requirements to minimize potential exposure to SARS-CoV2, the virus causing COVID-19.

All Voiland College personnel shall adhere to the Voiland College Distancing and Disinfection Plan. This document shall receive updates as conditions change. Depending upon requirements for research, academic, and operational activities, as well as the Washington State County Status and Safe Start Phase (PDF), the policies for operating at WSU work locations will vary. Revisions will be provided and distributed via email.

1) Workplace Expectations

Per WSU HRS Workplace Expectations & Guidelines “WSU employees are expected to fully comply with statewide and university COVID-19 health and safety requirements as a condition of employment for the health and safety of themselves, their colleagues, and the WSU community. Failure to do so may result in corrective and/or disciplinary action. Supervisors should contact HRS, as certain violations may require the employee to immediately leave the work location.”

2) Return to Work Location

  1. All Voiland College of Engineering and Architecture employees are being requested to return to their workplace as of Monday July 12, 2021.
  2. Telework
    1. Employees currently teleworking to comply with the state of Washington “Stay Home, Stay Healthy” order, with an approved accommodation, are exempt from completing a formal telework agreement in accordance with BPPM 60.34, Telework Agreement.
    2. If an employee wishes to continue working remotely after July 12, 2021 employees will need to contact their supervisor for approval. If a supervisor approves the employee’s request to work remotely (HRS Supervisor Guide for Returning to a WSU Work Location), the supervisor and employee must complete a WSU Telework agreement, BPPM 60.34.

3) Covid-19 Vaccination Required

  1. All WSU students, employees, and volunteers are required to provide proof of Covid-19 vaccination for anyone engaging in activities at a WSU campus or location in the 2021-2022 academic year.
    1. All employee’s must submit their vaccine status, indifferent of being fully, partially, or not vaccinated. The self-declaration must be provided within Workday. These are the instructions for employees to self-declare their vaccination status.
    2. An employee can self-declare again at any time, should their vaccination status change.
    3. Exemptions will be allowed for medical, religious, or personal reasons. Any employees and volunteers who receive exemptions may be subject to COVID‑19 testing and/or other COVID‑19 public health measures.
    4. Providing falsified information regarding vaccination status is grounds for disciplinary action, which may include actions through student conduct, removal or trespass from WSU locations, up to and including termination from employment.
  2. Fully vaccinated persons may access a WSU work location without a facial covering, and are not required to social distance, unless required by specific locations or activities, e.g. public transportation, human healthcare, childcare, local health department requirements
    1. The employee’s fully vaccinated declaration must be provided within Workday before going without a mask or social distancing.
  3. Proof of vaccination may be requested if a person at a WSU work location is not wearing a mask.
    1. Those not wearing masks may still have to provide proof of vaccination prior to entering WSU facilities.
    2. In-classroom instructors as well as those overseeing facilities, such as an area supervisor or laboratory Principle Investigator, are allowed to verify the vaccination status of any unmasked person(s) entering an area or facility they are responsible for, and/or while the space is reserved for their purposes.
    3. Do not ask for reasons why an individual may not be vaccinated.

4) Wear A Mask and Social Distance If NOT Vaccinated

  1. Employees, students and visitors that are not fully vaccinated will still be required to wear a face covering and maintain six-feet of social distance from others while at a WSU location.

5) Supervisor Vaccination Verification Responsibility

  1. Supervisors (including laboratory Principle Investigators) are responsible to confirm the vaccination status of all their employees. These are the instructions to check your employee’s vaccination declaration status.
  2. Supervisors (including laboratory Principle Investigators) must ensure employees that are not fully vaccinated are following WSU policy for masking and social distancing.
  3. Supervisors (including laboratory Principle Investigators) must provide employees that are not fully vaccinated with a safe work area where they can maintain 6’ social distancing. (References below in Section 8. Breakrooms and Section 9. Shared Spaces.)

6) Sick Employee

  1. If an employee is feeling sick, they should not come to a WSU work site.
    1. Stay home.
    2. Following departmental call-out procedures for leave, contact the supervisor remotely, by phone or electronic mail.
    3. Get tested if experiencing Covid-like symptoms.

    Employees that have been to a WSU work site that have tested positive need to contact WSU’s Environmental Health & Safety’s Jason Sampson at 509-335-9564 or Shawn Ringo at 509-335-5251 for guidance and contact tracing.

  2. Employees who begin experiencing COVID-19 symptoms while at work must:
    1. Following departmental call-out procedures for leave, contact the supervisor remotely, by phone or electronic mail.
    2. Leave work while maintaining 6 feet of distance between themselves and others.
    3. Get tested if experiencing Covid-like symptoms.

    Employees that have been to a WSU work site that have tested positive need to contact WSU’s Environmental Health & Safety’s Jason Sampson at 509-335-9564 or Shawn Ringo at 509-335-5251 for guidance and contact tracing.

  3. Coworkers &/or supervisors that believe an employee is obviously sick at work must:
    1. In event a WSU employee comes to work and becomes obviously sick report the matter to the employee’s supervisor.
    2. Employees who had close contact with someone diagnosed with COVID-19:
      • If vaccinated, return to work providing the employee is not experiencing COVID-like symptoms. If sick co-worker has Covid-like symptoms contact WSU’s Environmental Health & Safety’s Jason Sampson at 509-335-9564 or Shawn Ringo at 509-335-5251 for guidance.
      • If unvaccinated, stay home and contact WSU’s Environmental Health & Safety’s Jason Sampson at 509-335-9564 or Shawn Ringo at 509-335-5251 for guidance.

7) Training

  1. Employees are no longer required to complete Coronavirus return to workplace training. Rather, they can visit Environmental Health and Safety website for a complete account of current guidance.
  2. All Voiland College employees, indifferent of position or work location, are required to take the following online safety training courses.

8) Cleaning and Disinfection

On April 5, 2021, the CDC revised their guidance concerning the risk of infection from touching a contaminated surface is low. As of May 17, 2021 WSU changed its disinfection and cleaning policy to follow the updated CDC guidelines.

  1. Apply standard daily cleaning requirements for the work environment, and maintain good hand hygiene.
  2. Cover a cough or sneeze with a tissue or crook of elbow. Immediately dispose of tissue and wash your hands.
  3. WSU commits to continue providing hand sanitizer and disinfectants for departments and areas at no cost, including delivery, for all WSU personnel at all WSU campus locations through WSU University Stores.
    1. The disinfectants and sanitizer provided are: a surface disinfectant solution (Alpha HP), an electronics disinfectant (a 70% alcohol solution), and FDA approved hand sanitizer (made at WSU by EH&S). Disinfectants must have a 5-minute contact time for Alpha HP and 20 seconds contact time for 70% ethanol to be effective.

9) Breakrooms

  1. Fully vaccinated persons may use breakrooms with other fully vaccinated persons.
  2. Unvaccinated persons should continue alternating break schedules to permit distancing, or eat in alternate locations. COVID infections have been linked to breakroom interactions and unvaccinated persons should maximize distancing and limit unmasked breakroom activities for their protection.
  3. Unvaccinated people should avoid using communal items such as refrigerators, coffee pots, dishes, microwaves, etc.…Using individual lunchboxes with their own ice packs and/or insulated thermos are strong encouraged. Do not wash dishes at work: take dishes home to wash.

10) Shared Spaces

  1. Supervisors (including laboratory Principle Investigators), area leads, in-classroom instructors, or their designees are responsible to help provide a safe working environment that allows for 6’ of social distancing from others for those persons that are not vaccinated. If working in a shared environment, separate seats/workstations for non-vaccinated persons by 6’ (i.e. laboratories, reception areas, cubicles, offices with multiple desks). If seating is too close together and 6’ social distancing cannot be maintained the occupants sharing the area must work with their supervisor to schedule work shifts that ensure 6’ of social distancing can be met. Examples of implementing social distancing in the office (PPT).
  2. When using work rooms, conference rooms, or shared spaces with vaccinated and unvaccinated persons, give consideration to accommodate a safe distance of 6 feet for those persons that need to social distance.
  3. Areas that have the possibility for multi-user interactions, such as reception areas, service centers, help desks, and shops, should consider accommodations for both employee and client activities that safely allow for services involving persons that need to maintain 6’ of social distancing.

11) Teaching Face to Face (Undergraduate & Graduate Courses)

  1. All courses that are not offered through WSU’s Global Campus will be held face-to-face.
  2. Masks and social distancing are not required for persons vaccinated.
  3. Any persons may wear a mask at their discretion.
  4. Unvaccinated persons must wear and mask and social distance 6’.
  5. Instructors may check student vaccination status, but cannot keep a written record of who has been vaccinated or not, per federal Health Insurance Portability and Accountability Act (HIPAA).
  6. Segregation of vaccinated and unvaccinated students is not permitted.

12) Research

  1. Principle Investigators no longer need to submit plans following the Office of Research’s Staged Return to Research guidelines.
  2. Individuals accessing or managing WSU facilities must adhere to the WSU EH&S Coronavirus minimum requirements. This central WSU resource incorporates cognizant public health recommendations and is compliant with state, federal, and other guidelines.
  3. All individuals accessing or managing WSU laboratories must follow the WSU Laboratory Safety
  4. All Voiland College employees, visitors, guests, and students working within laboratories are required to take basic lab safety training courses.

13) Events

Units looking to host events will still need to submit plans to the Risk Management Advisory Group (RMAG) for review if they include certain criteria:

  • Overnight travel for students or providing travel planning for non-employees (such as a conference being held at WSU)
  • Primarily attendees or participants who are minors, including current WSU students
  • More than 100 attendees are expected
  • Food services will be provided
  • At least 50% of expected attendees are not WSU students, staff or faculty

14) Reference Information for Consideration

In addition to this document, the following links provide valuable sources for important details and updates. Please review them at your convenience.